Bid/Proposal manager – Abu Dhabi Supplies & Commercial Services

Job Listing No: 9740000

Bid/Proposal manager – Abu Dhabi Supplies & Commercial Services

SUMMARY OF FUNCTIONS:
This individual is responsible for ensuring that winning solutions are contained in the proposal documents and oral presentations in a creative, compelling, and compliant manner. This individual is expected to take end-to-end ownership and command of proposal writing, preparation, publishing, submission and negotiation processes.

MAJOR DUTIES AND RESPONSIBILITIES:
• Acts as the company representative for proposal writing, preparation, publishing and submission matters. Interfaces cordially and professionally with clients on an ongoing basis. Communicates pre-approved corporate positions in a timely manner;
• Negotiates with clients when authorized and ensures communications are consistent with stated objectives. Ensures clients understand negotiated items are subject to higher review and approval;
• Acts as the major focal point for internal bid – no bid decisions. Obtains and documents opinions of designated GSCS representatives and prepares a decision document for senior management approval;
• Responds to customer market survey requests, requests for information, sources sought notices, pre-solicitation notices, etc.;
• Drafts and reviews Non-Disclosure Agreements and Teaming Agreements. Acts as the company focal point for agreement definitization;
• Requests and obtains solicitation documents from customers. Remains current on all solicitation amendments and modifications;
• Prepares proposal outlines based on solicitation documents;
• Communicates proposal preparation requirements and status with senior management;
• Prepares, consolidates and submits solicitation questions;
• Prepares initial list of proposal cost elements based on SOW/PWS requirements. Obtains functional manager inputs to that list and provides the list, along with solicitation pricing formats, to GSCS pricing managers. Obtains pricing from GSCS managers and integrates that pricing into final proposal;
• Participates in customer pre-proposal meetings and site visits. Issues reports detailing major discussion items, competitor participation, customer hot buttons and customer decision makers;
• Leads and proactively participates in formal proposal kickoff and review meetings. Advises on winning strategies;
• Acts as the lead person responsible for task order proposals and large, multi faceted proposals that include oral presentations, technical volumes, past performance volumes, experience volumes, price/cost volumes, and management volumes;
• Obtains, consolidates and integrates proposal content from functional managers, project managers, subject matter experts and other company personnel. Frequently writes proposal content when not available from other sources. Re-writes and formats content, when necessary, to ensure consistency, proper grammar, correct spelling and professional appearance;
• Publishes final proposals in written and electronic formats. Performs quality check of all proposal sections and volumes. Responsible for accuracy and quality. Ensures proposals are 100% compliant with solicitation requirements;
• Submits proposals to customers in a timely manner. Follows-up to confirm receipt;
• Creates and actively participates in oral presentations;
• Leads post-submission efforts such as Best and Final Offers (BAFOs), Evaluation Notices (ENs), Final Proposal Revisions (FPRs), etc;
• Requests post-award debriefings from customers. Documents results of debriefings in a report to management;
• Actively participates in post-award, pre-performance meetings. Provides contract copies and contract summaries to GSCS project managers, affected departments and senior management. Identifies unique contract requirements. Ensures proper hand-off to Contract Administration;
• Assembles complete, thorough and current cradle-to-grave proposal writing, preparation, submission and negotiation files and ensures they are maintained in logical formats suitable for easy retrieval and review by authorized company officials. Ensures access to proprietary information is limited to persons authorized in writing by senior management;
• Creates, updates and maintains a status sheet of open proposal activities for management review. Works with Business Development and Contract Administration to ensure status sheet also includes capture timeline on re-competition of existing contracts;
• Works with Project Managers and Contract Administration to obtain proposal content, such as metrics and photographs, on an on-going basis;
• Assists with the hiring of subordinate proposal writing personnel. Supervises and manages their activities once hired;
• Prepares and issues proposal preparation Standard Operating Procedures;Handles proprietary and competition-sensitive information appropriately. Prepares and issues instructions on the handling and protection of this information;

• Prepares and adheres to approved proposal style sheet;
• Helps prepare and conduct generic and project-specific briefings;
• Assists Business Development with the identification of new business opportunities through the use of public domain sources (i.e. FedBizOpps) and commercial sources;
• Participates in company meetings as required. Travels to regional locations and meets with GSCS managers and customer representatives;
• Works closely with GSCS functional departments (Contract Administration, Finance, Human Resources, etc.) to assure an integrated approach;
• Complies with company policies and procedures and other practices set forth by upper management;
• Performs other duties as required.

Job Details

Posted Date: 2018-04-16
Job Location: Dubai, United Arab Emirates
Job Role: Oil and Gas
Company Industry: Oil/Gas
Monthly Salary: US $7,000

Preferred Candidate

Career Level: Management

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